Jimmy’s Spring Fayre – Trader Applications 2018-01-29T10:16:38+00:00

To apply for a pitch at our 2018 Spring Fayre, please fill out the form below.  We will then contact you once we have processed all applications.


TERMS & CONDITIONS

 

1.0 Definitions

1.01 In these terms and conditions the terms you or yours refers to the person or organisation that is applying for a pitch to trade from;

2.0 Application

2.01 A signed copy of these terms and conditions, together with your completed application form, a copy of your insurance certificate, a sample tariff, PAT certification (if necessary), Corgi certification (if necessary), and details of your registration with your local authority must be received before any application can be accepted;

 

3.0 Payment

3.01 The payment of your site cost must be received in full, in advance of the event

4.0 Insurance

4.01 You are obliged to take out insurance to cover any hazard or loss which may occur at the festival. This must include public liability insurance for no less than £1,000,000 or an amount that you feel commensurate with the risk; A copy of your insurance certificate must be sent with your application, no applications will be accepted without insurance details;

5.0 Losses

5.01 You agree that The Essex Pig Company Ltd or any of their designated representatives are not responsible or hold any liability for; any financial losses, for any loss or damage of your equipment, goods or personal belongings, personal injury of representatives working for or connected to you or for any members of the general public attending this event which are directly or indirectly incurred by you whatsoever.

6.0 On Site

6.01 The Essex Pig Company Ltd and their designated representatives are solely responsible for the allocation of pitch sites;

6.02 You may not sub-contract your stall or any part of your stall;

6.03 The number of vehicles you are allowed on site, will be agreed in advance. Please ensure that you have booked a large enough pitch to accommodate them; Any other vehicles must be parked in the Car Park and are not allowed on site;

6.04 No items must be sold to public in glass containers;

6.05 No amplified music or PA systems are permitted

6.06 You are obliged to keep the area 10m in front of your stall tidy and free of rubbish; You must ensure that all waste generated by your stall is placed in the appropriate bins provided.

6.07 Care should be taken not to cause any damage or change to the site, including the grass in public areas, or to any of the fittings, equipment or any other property belonging to the site or to The Essex Pig Company Ltd  or their designated representatives; You shall pay for any damage, including accidental damage caused;

6.08 You shall ensure that your designated pitch has been left tidy and in good order and that The Essex Pig Company Ltd  or their designated representatives have deemed it so; Any cost for cleansing your site will be charged to you which will include failing to dispose of waste oil appropriately, or leaving gas bottles behind;

6.09 You are not permitted to make any recordings or broadcast of the event; All images and sound recordings remain the property of  The Essex Pig Company Ltd

6.10 The Essex Pig Company Ltd  reserve the right to cancel a traders pitch at any time due to adverse weather that results in space not being available. The Essex Pig Company Ltd  will refund the full fee paid shortly after the event.

7.0 Fire / Gas / Electricity / Water

7.01 You must supply a completed fire risk assessment (as part of this application form);

7.02 All gas appliances must comply with the relevant regulations and must be certified by a registered Corgi engineer; Corgi testing must have been carried out within a year of the event.

7.03 All stalls must supply a 5kg dry powder fire extinguisher (tested within a year of the event) and a fire blanket;

7.04 Your site fee does not include electricity; you must order and pay for your electricity in advance.

7.05 All electrical equipment used within your stall must have portable appliance testing (PAT) certification from a qualified electrical engineer; PAT testing must have been carried out within a year of the event, copies of certification must be sent with your application, no applications will be accepted without PAT details;

7.06 All wastewater must be disposed of in the tanks provided, and not be poured onto the ground; The digging of sumps and soak-aways is prohibited;

 

9.0 Health and Safety

9.01 You must supply details of your registration with your local authority on application, no applications will be accepted without registration details;

9.02 Ensure that all working practices comply with the regulations as outlined in the   Management of Health and Safety at Work Regulations 1999;

9.03 Ensure that all working practices comply within the regulations as outlined in the Manual Handling Operations Regulations 1992;

9.04 Ensure that all working practices comply with the regulations as outlined in the Personal Protective Equipment at Work Regulations 1992;

9.05 Ensure that all working practices comply with the regulations as outlined in the Provision and Use of Work Equipment Regulations 1998;

9.06 Ensure that all working practices comply with the Food Hygiene (England) Regulations 2006;

9.07 Ensure that all working practices comply with Regulations (EC) No 852/2004 on the hygiene of foodstuff;

9.08 Ensure that all delivery, storage, containment, usage and removal of flammable liquids comply with the regulations contained in the following: The Management of Health and Safety at Work Regulations 1999, The Health and Safety at Work Act 1974, Highly Flammable Liquids and Liquefied Petroleum Gases Regulations 1972;

 

10.0 Non-compliance

10.01 The Essex Pig Company Ltd and their designated representatives reserve the right to remove you from the event site if you do not comply with the obligations as outlined within this document;

10.02 You may not be permitted to operate your stall or outlet if you do not satisfy the licensing requirements of the Local Authority; The Essex Pig Company Ltd  and their designated representatives cannot accept any responsibility or liability if this situation occurs;

10.03 You agree to abide by the above clauses of 1.0 – 10.03 and indemnify The Essex Pig Company Ltd their designated representatives against any claim, loss or liability arising from a breach of the above clauses/ regulations;

 

12.0 Guidelines regarding Waste Management

12.01 You will all have received a list of the event organizers policies regarding on-site waste management and completed a waste auditing form.

12.02 Anyone found to be in breach of these policies may be closed down by the representatives of  The Essex Pig Company Ltd.

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